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December 7, 2017

Board of Directors Application

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Service on the Board of Directors 

Purpose and Structure of the Board
San Francisco Travel's Board of Directors oversees the governance of the association by establishing policies and priorities for carrying out the organization's mission of promoting San Francisco as a destination for conventions, trade shows, events and leisure travel. 

The San Francisco Travel Board consists of up to 39 members. An executive committee, composed of the Board/s elected officers, immediate past-chair and chairs of selected councils, governs the organization between quarterly Board meetings. 

Responsibilities of Leadership
Your role is to ensure the continuity of San Francisco Travel by planning for the future, establishing and reviewing major policies and programs that support its mission and making sure that San Francisco Travel is fiscally sound. Your function is critical to the success of the organization and the industry. 

Fiduciary Duty
Board members have fiduciary duties to the organization, including: 

  • Duty of Care: Requiring leaders to use reasonable care and good judgment in making decisions on behalf of the interests of the organization. 

  • Duty of Loyalty: Requiring leaders to be faithful to the organization, avoiding conflicts of interest.

  • Duty of Obedience: Requiring leaders to comply with governing documents (bylaws, articles of incorporation, policies etc). 

Board Member Expectations

  • Board members are expected to attend quarterly Board meetings. Attendance at fewer than 50 percent of the Board meetings in a year may result in removal from the Board. 

  • Board members are also asked to serve on at least one council, committee or task force per year.

  • Show leadership by attending San Francisco Travel events. Being visible to other members and staff is an important component of Board service. 

  • Board members are asked to make a suggested minimum contribution of $250 annually to the San Francisco Travel Foundation, which provides scholarships for local students enrolled in hospitality management programs in Bay Area colleges and universities. Such donations are deductible as charitable contributions for tax purposes. 

  • Board members are also asked to take an active role in partnership development and retention by helping the partnership department staff to identify prospective members and assisting with the contact of partners whose renewals are past due. 

  • Ensure your business maintains its San Francisco Travel membership in good standing with dues paid and current.

  • Represent the interests of all partners of San Francisco Travel and not favor special interests inside or outside San Francisco Travel.

  • Be a positive and vocal advocate for the visitor industry throughout your personal and professional community.

  • Do nothing to violate the trust of those who elected you to the board or those San Francisco Travel serves.

  • Not use San Francisco Travel or service on the board for your own personal advantage or for the advantage of friends or supporters.

  • Focus efforts on the mission of San Francisco Travel.

  • Read meeting minutes carefully and insist they accurately represent comments, votes and actions taken.

  • Never exercise authority as a board member except when acting in a meeting with the full board or as delegated by the board.

  • Approach all board issues with an open mind, prepared to make the best decision for the visitor industry and members of San Francisco Travel.

  • Keep confidential information confidential. 

Board and Executive Committee Meetings 

Meeting Notices and Materials

All meeting notices and materials will be sent via email unless you have requested otherwise. Extra copies of meeting materials will always be available on-site at Board and Executive Committee meetings. 

Board meetings are generally held in San Francisco, hosted by member hotels and event spaces. Board meetings begin promptly at 8:30 a.m. and conclude at 10:30 a.m. Continental breakfast is available beginning at 8:15 a.m. Executive Committee meetings are held at the San Francisco Travel offices, and run from 8:30-10:30am, with continental breakfast available beginning at 8:15 a.m. 

Voting 

The Board has a duty to vote to express willingness to share the responsibility for a decision. In most instances, voting is accomplished by a verbal vote: “aye” in favor, “no” in opposition. Voting will be by a show of hands when necessary to determine a count. If a Board member wishes to abstain from voting, the abstention will be officially recorded. This should only be necessary when there arises a conflict of interest. Past Chairs, ex-officio directors and guests do not vote and may not make motions or seconds. 

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